Through the Looking Glass seeks a Human Resources Coordinator for the organization. TLG is a Berkeley based and internationally recognized program serving children and families with disabilities.

Position Summary:
Under the supervision of the Executive Director, oversee the agency’s HR policies, procedures and documentation that promote good employee relations. Interpret and monitor agency policies to ensure compliance and consistent application. Serve as benefits plan administrator. Maintain updated personnel records and required documentation. Mediate staff concerns and conflicts, and facilitate resolution. Support and assist the Executive Director and Finance Director with administrative tasks as needed.

Essential Duties, Responsibilities and Abilities:

• Ensure best practices in human resources by keeping current on labor law, human resources development programs, and make recommendations to Executive Director and to management.

• Maintain and update employee personnel files including resumes and verifications (e.g., licenses, certificates, TB clearance, CPR/First Aid training records, CEU, etc). Verify correct job titles.

• Act as point person for recruiting new employees including: job postings, track and record applicant paperwork, forwarding applications to appropriate agency staff, scheduling applicant interviews.

• Prepare related new hire documentation and background checks, ensuring all required paperwork, fingerprinting, medical clearance are received and processed in a timely fashion. Conduct new hire orientations.

• Handle Employee Benefits administration and related activities: Medical, Dental, Vision, & 401 (K). Responsible for communications, enrollment of employees, terminations, updates. Coordinate paperwork with Plan Administrators.

• Prepare and process annual Performance Reviews.

• Ensure prompt investigations and responses to employee issues. Communicate trends and issues to Executive Director and senior management, and make recommendations for addressing issues in proactive and positive manner.

• Administer medical leave plan – answer employee and manager questions, provide and file necessary forms, track leave taken.

• Process employee exits and terminations.

• Maintain confidentiality of all sensitive personnel and client documents and information.

• Assist Executive Director and Finance Director with other duties as assigned.

Required Education and Experience:
• Minimum BA or equivalent.
• Minimum of 3 years of Human Resources experience.
• Training and coursework in Human Resources.
• Non-profit experience required.
• Disability experience highly desirable (personal or family member).
• Extremely well organized, excellent communication skills and strong work ethic.

Other Requirements:
• Effective listening and mediation skills.
• Excellent computer and clerical skills.
• Excellent organizational skills
• Experience in handling confidential material
• Able to work both independently and with others
• Strong organizational skills: multi-task, prioritize and meet deadlines
• Responsible, detail-oriented and conscientious about work quality
• Demonstrated ability to work well under pressure and time constraints

Certificates, Licenses, Registrations: State regulations require current tuberculosis test, and verified fingerprint and criminal records clearance before beginning work. Possession of a valid California driver’s license and current personal vehicle insurance preferred.

Through the Looking Glass is an Equal Opportunity Employer.

To apply please fax or email resumes to:
Contact: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Re: HR Coordinator
Through the Looking Glass
Fax: (510) 848-4445.